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Policy Name: Retiree Email Account Policy
Policy Number: 03-05-022
Accountable Senior Administrator: Phyllis Szani, AVP, Information Technology
Issued: January 2022 (Interim)
Last Updated: January 2022

Policy Statement

This policy sets forth rules governing the use of all New Â鶹´«Ã½ City University (Â鶹´«Ã½) issued email accounts for retirees once they have separated from the University. Employees who retire from Â鶹´«Ã½ may request access to a retiree email account through the collaborative efforts of the Department of Information Technology and Office of Human Resources.

Policy Text

Â鶹´«Ã½ faculty and staff members may not retain access to their regular Â鶹´«Ã½ email account once they have separated from the the University. However, retirees can submit a request for an Â鶹´«Ã½ retiree email account with the Office of Human Resources at the time of the exit interview.

• Work email accounts will be deactivated upon retirement and a new retiree email account will be provisioned by the Department of Information Technology within one month of the request for a retiree account.
• Work emails will not be transferred to the retiree email account .
• Retiree email accounts will maintain the same naming convention followed by @retiree.njcu.edu.
• Retirees who elect access to a retiree email account are required to comply with Â鶹´«Ã½â€™s Acceptable Uses of IT Infrastrucutre and Resources policy.
• Retiree email account holders who do not login to their email for more than one year will have their account deactivated.
• Â鶹´«Ã½ will maintain ownership of all information, files, and other forms of data held on systems used and maintained by Â鶹´«Ã½.

Related Policies and Documents

• Acceptable Uses of IT Infrastructure and Resources

Responsible Office

• The Department of Information Technology (IT)
• The Office of Human Resources